Submittable California Resident Privacy Notice

Last Updated: November 12, 2025

This California Resident Privacy Notice (“Notice”) supplements the information and disclosures contained in our Privacy Policy. It applies to individuals residing in California from whom we collect Personal Information as a business under the CCPA.

I. Personal Information and Sensitive Personal Information: Collection, Disclosure, and Sale/Sharing. 

For the purposes of this Notice, “Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household, or as otherwise defined by the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (together, the “CCPA” or “CPRA”). Personal Information does not include information that is: (a) lawfully made available from government records, (b) deidentified or aggregated, or (c) otherwise excluded from the scope of the CCPA. 

We provide submission management software to organizations (“Organization Customers”). In doing so, we process Personal Information submitted by individuals (“End Users”) at the direction of our Organization Customers. For purposes of this Notice, a “Submission” means any content, data, document, or other information that an End User provides through our Services at the direction of an Organization Customer (for example, applications, forms, resumes, essays, or other materials). The categories of information collected vary based on how each Organization Customer configures and uses our Services. Because Organization Customers control the content of Submissions, certain categories of Personal Information or Sensitive Personal Information may only be collected when an Organization Customer elects to collect them through its use of our Services. 

The charts below describe the categories of Personal Information and Sensitive Personal Information (as defined by the California Consumer Privacy Act, as amended by the CPRA) that we have collected, disclosed for a business purpose, or sold or “shared” for cross-context behavioral advertising in the twelve (12) months preceding the date this Notice was last updated. The examples listed for each category reflect statutory definitions and may not represent all specific types of information collected. 

As noted in our Privacy Policy, we process Personal Information and Sensitive Personal Information submitted by End Users at the direction of our Organization Customers. Organization Customers control the content of Submissions. Submittable generally acts as a service provider to Organization Customers under the CCPA with respect to such information. 

Categories of Personal Information Collected, Disclosed, and Shared (Past 12 Months)

Categories of Sensitive Personal Information Collected, Disclosed, and Shared (Past 12 Months)

II. Use of Personal Information. We collect your Personal Information for the following specific business and commercial purposes:

1. Providing Services: Providing our services. 

2. Communicating: Communicating with you, providing you with updates and other information relating to our services and products, providing information that you request, responding to comments and questions, and otherwise providing customer support. 

3. Marketing: Marketing purposes, such as developing and providing promotional and advertising materials that may be useful, relevant, valuable or otherwise of interest to you. 

4. Personalization: Personalizing your experience on our services, such as presenting tailored content. 

5. Facilitating Payments: Facilitating transactions and payments. 

6. Deidentification and Aggregation: Deidentifying and aggregating information collected through our services and using it for lawful purposes. 

7. Safety Issues: Responding to trust and safety issues that may arise. 

8. Compliance: For compliance purposes, including enforcing our Terms of Service or other legal rights, or as may be required by applicable laws and regulations or requested by any judicial process or governmental agency. 

9. Auditing Interactions: Auditing related to your interaction with our services and concurrent transactions, including, but not limited to, counting ad impressions to unique visitors, verifying positioning and quality of ad impressions, and auditing compliance with other standards. 

10. Fraud and Incident Prevention: Detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity. 

11. Debugging: Debugging to identify and repair errors that impair existing intended functionality. 

12. Transient Use: Short-term, transient use. 

13. Contracting Vendors: Contracting with vendors and service providers to perform services on our behalf or on their behalf, including maintaining or servicing accounts, providing customer service, processing or fulfilling orders and transactions, verifying customer information, processing payments, providing financing, providing advertising or marketing services, providing analytics services, or providing similar services on behalf of the business or service provider. 

14. Research: Undertaking internal research for technological development and demonstration. 

15. Improving Our Services: Undertaking activities to verify or maintain the quality or safety of our services, and to improve, upgrade, or enhance our services. 

16. Enabling Transactions: Otherwise enabling or effecting, directly or indirectly, a commercial transaction. 

17. Notified Purpose: For other purposes for which we provide specific notice at the time the information is collected. 

III. Collection of Personal Information. We collect Personal Information from the following categories of sources: 

1. You/Your Devices: You or your devices directly. 

2. Partners: Business partners. 

3. Public: Publicly accessible sources.  

IV. Disclosure of Personal Information. In the preceding twelve months since this Notice was last updated, we disclosed Personal Information to the following categories of third parties for the purposes of marketing, facilitating payments, enabling transactions, auditing interactions, contracting vendors, improving our services, and providing services:

1. Advertising Providers: Advertising technology companies, such as advertising networks. Personal Information we disclosed: Identifiers, Commercial Information, Internet or Other Electronic Network Activity Information, Inferences Drawn from Personal Information 

2. Analytics Providers. Personal Information we disclosed: Identifiers, Commercial Information, Internet or Other Electronic Network Activity Information, Inferences Drawn from Personal Information 

3. Vendors: Vendors and service providers. Personal Information we disclosed: Identifiers, Categories of Personal Information in Cal. Civ. Code Section 1798.80(e), Characteristics of Protected Classifications under California or Federal Law, Commercial Information, Internet or Other Electronic Network Activity Information, Inferences Drawn from Personal Information

V. Selling and Sharing of Personal Information. In the twelve (12) months preceding the date this Notice was last updated, we have not sold Personal Information. We have, however, shared the following categories of Personal Information for purposes of cross-context behavioral advertising and marketing:

1. Advertising Providers: We shared Identifiers, Commercial Information, Internet or Other Electronic Network Activity Information, and Inferences with advertising technology companies (such as advertising networks).  

2. Analytics Providers. We shared Identifiers, Commercial Information, Internet or Other Electronic Network Activity Information, and Inferences with analytics providers.

VI. Your California Privacy Rights under the CCPA/CPRA. 

1. Your Rights: If you are a California resident, you may exercise the following rights:

   1. Right to Know and Access. You have the right to request that we disclose the following information about our collection and use of your Personal Information covering the 12 months preceding your request: (1) the categories of Personal Information we collected about you; (2) the categories of sources; (3) the business or commercial purposes; (4) the categories of third parties to whom we disclosed Personal Information; and (5) the specific pieces of Personal Information we collected about you. We are not required to provide these disclosures to the same consumer more than twice in a 12-month period.

   2. Right to Delete. You may request that we delete Personal Information we collected from you, subject to certain exceptions (for example, if we must retain the information to comply with law, detect security incidents, or complete a transaction you requested). 

   3. Right to Correct. You may request that we correct inaccurate Personal Information we maintain about you. 

   4. Verification of Requests. To protect your privacy, we will require sufficient information to verify your identity (or your authority to act on another’s behalf) before fulfilling a request. We will provide details of the verification process when responding.

   5. Right to Opt-Out of Sale or Sharing. You may direct us not to sell or share your Personal Information for cross-context behavioral advertising.

   6. Right to Limit Use of Sensitive Personal Information. You may direct us to limit our use and disclosure of your Sensitive Personal Information. We do not use or disclose your Sensitive Personal Information for purposes other than the limited purposes permitted by the CCPA. 

   7. Right of No Retaliation. We will not discriminate against you for exercising any of your privacy rights under the CCPA. This means we will not deny you goods or services, charge you different prices, provide a different level or quality of goods or services, or suggest that you may receive different treatment, except as permitted by law.  

2. How to Submit a Request. You may exercise these rights by: 

   1. Emailing us at privacy@submittable.com; 

   2. Submitting a request through this webform; or 

   3. Calling us at (855) 467-8264.

3. Authorized Agents. If you use an authorized agent to submit a request, we will require written authorization and will verify both your identity and the agent’s authority in accordance with CCPA requirements.

VII. Additional Disclosures - Minors. We do not knowingly sell or share the Personal Information of consumers under 16 years of age. We do not knowingly collect any Personal Information from children under 13 years of age without parental consent, consistent with applicable law..

VIII. Contact Information. If you have any questions, comments, or concerns about this Notice or our processing activities, please email us at privacy@submittable.com or write to us at Submittable Holdings, Inc. 101 E. Front St, Suite #500, Missoula, Montana, United States 59802.