Privacy Policy


Your privacy is critically important to us. At Submittable we have a few fundamental principles:

  • We don’t ask you for personal information unless we truly need it. (We can’t stand services that ask you for things like your gender or income level for no apparent reason.)
  • We don’t share your personal information with anyone except to comply with the law, develop our products, or protect our rights.
  • We don’t store personal information on our servers unless required for the on-going operation of one of our services.
  • In our all our products, we aim to make it as simple as possible for you to control what’s visible to the public, seen by search engines, kept private, and permanently deleted.

If you have questions about deleting or correcting your personal data please contact our support team.

Submittable Inc. ("Submittable") operates several websites including submittable.com and Submittable.com. It is Submittable’s policy to respect your privacy regarding any information we may collect while operating our websites or webservices.

Website Visitors

Like most website operators, Submittable collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. Submittable’s purpose in collecting non-personally identifying information is to better understand how Submittable’s visitors use its website. From time to time, Submittable may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website.
Submittable also collects potentially personally-identifying information like Internet Protocol (IP) addresses for logged in users and for users leaving comments on WordPress.com blogs. Submittable only discloses logged in user and commenter IP addresses under the same circumstances that it uses and discloses personally-identifying information as described below, except that blog commenter IP addresses are visible and disclosed to the administrators of the blog where the comment was left.

Gathering of Personally-Identifying Information

Certain visitors to Submittable’s websites choose to interact with Submittable in ways that require Submittable to gather personally-identifying information. The amount and type of information that Submittable gathers depends on the nature of the interaction. For example, we ask visitors who sign up for a Submission Manager at Submittable.com to provide a username and email address. Those who engage in transactions within Submittable – by entering a contest run by a publisher using our Submission Manager product, for example – are asked to provide additional information, including as necessary the personal and financial information required to process those transactions. In each case, Submittable collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor’s interaction with Submittable. Submittable does not disclose personally-identifying information other than as described below. And visitors can always refuse to supply personally-identifying information, with the caveat that it may prevent them from engaging in certain website-related activities.

Aggregated Statistics

Submittable may collect statistics about the behavior of visitors to its websites. For instance, Submittable may monitor bandwidth usage and file-size in order to support and maintain our services. Submittable may display this aggregated information publicly or provide it to others in order to show if we’re having a technical issue that affects all or any other customers. However, Submittable does not disclose personally-identifying information other than as described below.

Protection of Certain Personally-Identifying Information

Submittable discloses potentially personally-identifying and personally-identifying information only to those of its employees, contractors and affiliated organizations, that (i) need to know that information in order to process it on Submittable’s behalf or to provide services available at Submittable’s websites, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using Submittable’s websites, you consent to the transfer of such information to them. Submittable will not rent or sell potentially personally-identifying and personally-identifying information to anyone. An example of an affiliated organization we use in the service is SendGrid. They run all the emails that go through our platform. Other than to its employees, contractors and affiliated organizations, as described above, Submittable discloses potentially personally-identifying and personally-identifying information only in response to a subpoena, court order or other governmental request, or when Submittable believes in good faith that disclosure is reasonably necessary to protect the property or rights of Submittable, third parties or the public at large. If you are a publisher or organization using our Submission or Resume Managers, Submittable may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what’s going on with Submittable and our products. We primarily use our various product blogs to communicate this type of information, so we expect to keep this type of email to a minimum. If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. Submittable takes all measures reasonably necessary to protect against the unauthorized access, use, alteration or destruction of potentially personally-identifying and personally-identifying information.

Cookies

A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Submittable uses cookies to help Submittable identify and track visitors, their usage of Submittable website, and their website access preferences. Submittable visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using Submittable’s websites, with the drawback that certain features of Submittable’s websites may not function properly without the aid of cookies.

Business Transfers

If Submittable, or substantially all of its assets were acquired, or in the unlikely event that Submittable goes out of business or enters bankruptcy, user information would be one of the assets that is transferred or acquired by a third party. You acknowledge that such transfers may occur, and that any acquirer of Submittable may continue to use your personal information as set forth in this policy.

Ads

Ads appearing on our Free version of the software may be delivered to users by advertising partners, who may set cookies. These cookies allow the ad server to recognize your computer each time they send you an online advertisement to compile information about you or others who use your computer. This information allows ad networks to, among other things, deliver targeted advertisements that they believe will be of most interest to you. This Privacy Policy covers the use of cookies by Submittable and does not cover the use of cookies by any advertisers.

Privacy Policy Changes

Although most changes are likely to be minor, Submittable may change its Privacy Policy from time to time, and in Submittable’s sole discretion. Submittable encourages visitors to frequently check this page for any changes to its Privacy Policy. If you have a Submittable.com account, you should also check your account for alerts to these changes. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.



Finally

We are very grateful to the people at Automattic for helping shape this Privacy Policy.